Director of Advancement Services, Advancement

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August 25, 2021


Serves as team leader for organization's efforts to understand its constituent data by guiding analysis and segmentation efforts.  Develops strategies for leveraging constituent data to advance the work of the organization.  Provides technical advice, forecasting, training and reports as needed for all members of the Development and Alumni Affairs professional staff, as well as authorized members of the University community who needs reports from the Alumni/Development System (Slate for Advancement).

The Director of Advancement Services reports to the Vice President of University Advancement and provides oversight of the Truman State University Foundation’s advancement operations. This position is responsible for maintaining biographical and financial information on individuals, corporations and foundations through the University’s donor software system; supervising general office staff and student workers; creating and distributing monthly fundraising reports; providing financial reports and other information to areas across campus as needed; providing oversight to the gift processing procedures to ensure all gifts and pledges are entered appropriately into the donor software system; planning and assisting with large Advancement functions such as Homecoming, Foundation Banquet, etc.; maintaining and monitoring office hardware and inventory purchases; and other duties as assigned by the Vice President of University Advancement.

This position:

  1. Establishes principles, adheres to guidelines and applies technical solutions to minimize risk and maximize philanthropic investment in the organization. The Director of Advancement Services oversees the backbone of the TSU Foundation’s advancement operations that provide the collection, maintenance reporting and integrity of data.

  2. Oversees the Advancement Services staff who deal with a wide variety of functions relating to the development, implementation, maintenance, documentation, use and support of computer-based Development information systems.

  3. Oversees the collection, preparation, analysis, interpretation and maintenance of materials and data, requiring a comprehensive knowledge of data management, ensuring the materials are structured so that the Division can make strategic decisions to advance fundraising and alumni engagement.

  4. Ensures institution-wide compliance with internal and external gift recording policies, procedures and regulations.

  5. Serves as subject-matter expert on gift processing and biographical information matters -- enforcing and interpreting applicability of IRS regulations, CASE reporting standards and other gift reporting, recording and acknowledgment regulations and processes.

  6. Oversees the maintenance of records and files and all data-related tasks and projects, including manual and automated data updates.


Required qualifications include a bachelor’s degree or an equivalent combination of education and work experience from which comparable knowledge, skills and abilities can be acquired; demonstrated proficiency in word processing and spreadsheet software (i.e. Microsoft Word, PowerPoint and Excel); excellent interpersonal and customer service skills; experience with large databases, process analysis and planning. Candidate must be able to prioritize and meet deadlines, be able to work well with others and independently, and be able to maintain high standards of confidentiality.

Preferred Qualifications

Preferred qualifications include experience in a higher education setting and three or more years of database maintenance of records and files.

Salary Range


To Apply

Applicants should submit a formal letter of application outlining experience relevant to the position requirements, resume, transcripts for any post-secondary education, and contact information for at least three references. Electronic applications are encouraged at or applications can be sent to:

Truman State University
Human Resources
McClain Hall 101
100 E. Normal Ave
Kirksville, MO 63501
(660) 785-7520 -- fax

Questions may be directed to Human Resources at 660-785-4031 or

Review of applications will begin September 8, 2021. Final candidates will be expected to undergo and successfully pass a background check.

Truman State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff.  Women, minorities, people with disabilities and veterans are strongly encouraged to apply.  In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, Truman State does not discriminate on the basis of age, color, disability, national origin, race, religion, sex (including pregnancy), sexual orientation, or protected veteran status in its program or activities, including employment, admissions, and educational programs.  Direct inquiries to the Institutional Compliance Officer, 660-785-4354 and


Truman State is committed to providing reasonable accommodation to qualified individuals with disabilities upon request.  To request this document in an alternate form or to request an accommodation, please contact Human Resources, McClain Hall 101,  100 E. Normal, Kirksville, MO  63501, 660-785-4031 or

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